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Thanks e-mail to candidate after interview

Sending an acknowledgment e-mail after each interview is an effective way to take care of communication continuity and supply a nice candidate expertise. Right here is extra on why that is essential and what precisely to ship. 

In in the present day’s candidate-driven hiring market, most candidates in your pipeline can be concurrently making use of for a number of firms. As you consider the candidates, the candidates are additionally evaluating your organization, when it comes to the hiring expertise they obtain. Therefore, as a hiring supervisor, it turns into extraordinarily essential so that you can preserve a relentless communication channel with the candidates. A well-written thanks e-mail to candidate after interview, helps in instilling belief and readability within the hiring course of and their utility’s standing. 

So, what precisely to ship on this e-mail? Listed below are some helpful pointers: 


4 key factors to incorporate within the post-interview thanks e-mail to a candidate.

  • Acknowledgment for the time spent

Whereas the advantages of the engagement are mutual, it’s nonetheless a good suggestion to thank the candidate for taking out time for attending the interview. You possibly can begin with acknowledging their attendance for the interview earlier than leaping into different particulars. 

  • Suggestions on the interview 

In case you might have already acquired interview suggestions from the hiring panel, it’s useful to convey that to the candidate. In case you propose to maneuver ahead with the candidature, an express point out of them being a very good match for the position may additional enhance their motivation to pursue this chance. 

  • Readability on the following steps within the course of

Ambiguity within the subsequent steps is normally one of many greatest the reason why candidates lose curiosity in pursuing the position. In case you’re eager to take their candidature forward, being very clear concerning the subsequent step, together with clear timelines is a should to maintain the candidates hooked. 

  • Communication channel for queries

Candidates usually have lots of queries concerning the position and their candidature. Giving them entry to a single touch-point with an energetic communication channel goes a good distance in constructing belief and luxury throughout the hiring course of. 


Put up-interview thanks e-mail template

Here’s a pattern template for a thanks e-mail to candidate after interview. Please be happy to customise this template based mostly on the context and your organization’s e-mail communication pointers.  


Topic line: [Candidate_first_name], thanks for interviewing with us

Pricey [Candidate_first_name],

Thanks for attending in the present day’s interview with [Interviewer_name]. Hope you had a very good dialog together with her/him concerning the position. 

We undoubtedly see you as a very good match for this chance and want to take this dialog forward. 

As the following step, I might invite you to an interview with our [Designation of the next interviewer],  the place you’ll get to additional talk about the position. Please let me know if 5 P.M, coming Monday (twenty second April) works for you. 

Within the meantime, when you have any queries, please be happy to achieve out to me. 

Have nice remainder of the day,

[Your name]



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When to ship the follow-up e-mail to the candidate after an interview?

It’s a good suggestion to ship the candidate an acknowledgment e-mail inside 24 hours after the interview. In case you’ll be able to rapidly collate the suggestions from the interviewers inside this time span, it’s a good suggestion to spotlight the following step in the identical e-mail itself. Relying on the position you’re seeking to rent and the corporate coverage, you possibly can watch for 5-7 working days earlier than reaching out to the candidate once more.

What number of occasions must you ship the follow-up emails to a candidate after an interview?

Relying on the position you’re seeking to rent and your organization’s coverage, you possibly can ship 2-3 emails to a candidate throughout the follow-up course of.  Talk about along with your hiring supervisor what number of occasions you must observe up earlier than you resolve to not pursue them additional. At all times have backup candidates in case someone decides to not take up your supply.


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