Finalize and Unfinalize Time Playing cards

Finalizing is a technique to defend time card knowledge from being modified after timekeeping is submitted to payroll. While you finalize a pay interval, it locks out all ranges of customers from modifying and approving the time playing cards. The conventional course of is to finalize after supervisors and managers have checked, edited and permitted time playing cards, and the timekeeping file is prepared for payroll.

Finalizing is just not essentially everlasting. You may unfinalize a pay interval, which shall be defined later on this article.

Finalizing can solely be performed per pay interval and for all workers. There is no such thing as a technique to finalize particular person days or time playing cards.

Advantages of Finalizing

There are just a few explanation why finalizing is necessary:

• Finalizing ensures that historic time card knowledge is in step with payroll. If a time card is not finalized, a supervisor or supervisor could by chance, or deliberately, alter a time card post-payroll, exposing your organization to compliance violations.
• It preserves any guidelines in place in your account on the time of working payroll. When you ever change account guidelines, like time beyond regulation, shift compensation or your accrual coverage, then finalizing makes positive, when these adjustments are made, they don’t retroactively alter historic time card knowledge.
• Finalizing improves web page load instances. Finalizing additionally supplies a method for our system to run extra effectively and enhance efficiency.

Finalizing Pay Durations

As soon as a pay interval has been accomplished and all punch knowledge is deemed correct, comply with these steps to manually finalize:

1. Click on the Upkeep Menu and choose Finalize Pay Interval.

   

2. Any unfinalized pay durations shall be listed with a abstract of any pending time card points. These embrace lacking punches and unapproved time playing cards.

   

   
   Neither lacking punches or unapproved time playing cards will forestall you from finalizing, however within the case of lacking punches, it’s strongly really useful you deal with them earlier than continuing.

   Lacking Punches: When you click on on the “Lacking Punches” hyperlink, the Clock Exercise pane will seem on the left with an inventory of workers lacking punches.

   

   Fast entry to time playing cards with lacking punches by way of the hyperlink on the Finalization web page

   Unapproved Time Playing cards: When you click on the “Approvals Report” hyperlink, you will note an inventory of workers with unapproved time playing cards and the managers accountable for these workers.

   

3. As soon as you’re happy that every one time card knowledge is correct, select a pay interval with the radio buttons and click on Finalize. If you choose the newest accomplished pay interval, the system may even choose any unfinalized pay durations previous it.

Unfinalizing Pay Durations


It could be essential to unfinalize a pay interval once in a while for among the following causes: to make a change to a time card or break day request, modify accrual balances or, retro-actively apply a rule change. If that’s the case, you should use the Unfinalize tab to “re-open” as much as 6 months* of time playing cards. Simply bear in mind, this not solely means that you can edit the time playing cards, but it surely additionally exposes the time playing cards to any rule adjustments which will have been instituted since they have been initially finalized.

Unfinalized pay durations shall be robotically re-finalized inside 24 to 72 hours, often in a single day between the hours of 6pm and 6am mountain.

*If it’s essential to unfinalize past 6 months, please contact your timekeeping supplier.

Comply with these steps to unfinalize:

1. First, it’s possible you’ll must contact your timekeeping supplier to un-accept the pay interval. When a pay interval is accepted, the payroll supplier has run payroll and locked out the consumer from making any adjustments. Accepted pay durations shall be grouped underneath a Processed Pay Durations header.
   
2. If the pay interval hasn’t been accepted, then choose a pay interval.
   
3. Click on Unfinalize and ensure the motion on the ensuing pop-up. The pay interval(s) will stay unfinalized for twenty-four to 72 hours.
   

   Due to the potential for knowledge being modified, you may be requested to substantiate that you simply need to unfinalize.

This info is supplied with the understanding that Payroll Companions is just not rendering authorized, human sources, or different skilled recommendation or service. Skilled recommendation on particular points must be sought from a lawyer, HR guide or different skilled.